Vietnam Visa Application Refusal: Reasons and Solutions

What is Visa Application Refusal? Applying for a Vietnam visa is typically a straightforward process, but in some cases, applicants may find their visa requests denied. Understanding the reasons behind the rejection can help you address the issue and improve your chances of success in future applications. In this article, we’ll explore the common reasons for visa denials and provide actionable solutions to each problem.

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Vietnam Visa Application Refusal and Solution

1. Incomplete Application Forms

Submitting an incomplete application is one of the primary reasons for visa refusal. Missing information, unanswered questions, or incomplete supporting documents can lead to rejection. Many applicants overlook optional fields in the application form, assuming they are unnecessary. However, leaving these fields blank can raise concerns about the completeness of your submission.

Incomplete applications can also result from missing supporting documents, such as:

Occupation of the applicant;
Agency/Organization/Individual that the applicant plans to contact when entering Vietnam;
Trip’s expenses and insurance;…

How: Carefully review your application form before submission. Double-check that all fields are filled out correctly and include all required information, even the not compulsory fields (those not marked with an asterisk *), to avoid any risk of being rejected.

If you are unsure about any aspect of the application, consider seeking professional assistance or having someone else review your application to catch any overlooked details.

2. Incorrect Personal Information

Errors in personal details, such as your name, passport number, or date of birth,… can result in the rejection of your visa application. Even minor discrepancies between documents can lead to issues, as consistency is critical in immigration processes.

Common mistakes include:

Misspelled names;
Incorrect date of birth;
Wrong passport number;
Wrong passport expiration date;…

These errors can create confusion and delay the processing of your visa application.

Solution: Ensure that the information on your application matches the details on your official documents exactly. Take your time to fill out the form accurately, and verify all details before submission.

Full names: It is crucial to ensure that the spelling and spacing of your full name match the ICAO line exactly. You must write your complete full name, which includes your surname and your given names. Many people just write down their names incompletely and this causes delays in processing Vietnam e-visa.
Date of birth: the correct format is DD/MM/YYYY
Passport number: the whole passport number appears on the passport should be shown
Expiry passport date: it requires the exact date to be shown, all passport details need to be exact letter by letter, number by number to guarantee your entrance into Vietnam.

Note:

Even if your Vietnam visa application is granted with the wrong information, you will be declined to check in the flights or cross the borders to enter Vietnam due to mismatch information between your passport and Vietnam evisa. In this case, you must apply for a new visa or use our visa correction service to solve this problem!

3. Using Fake Information

Providing fake or fraudulent information on your visa application is a serious offense and a common reason for visa denial. This includes submitting forged documents, falsifying personal details, or misrepresenting your purpose of travel.

Examples of fake information include:

Occupation of the applicant;
Permanent residential address;
Intended temporary address in Vietnam;
Agency/Organization/Individual that the applicant plans to contact when entering Vietnam;…

Submitting fraudulent information not only leads to visa refusal but can also result in severe consequences, including being blacklisted from entering Vietnam in the future or facing legal action.

Solution: Ensure that all the details and information you fill in are truthful and genuine. If you haven’t gathered all the required information, consult the relevant authorities or a professional visa service for assistance. Being transparent and honest in your application will not only increase your chances of approval but also protect your travel record.

4. Applying While in Vietnam

If you apply for a visa while you are already in Vietnam, your application may be refused. Vietnam’s visa policies require you to apply from outside the country, as overstaying or entering without the appropriate documentation can create complications.

Common reasons for refusal in this situation include:

Attempting to extend your stay after your current visa has already expired.
Submitting an application that contradicts the purpose of your current visa (e.g., trying to switch from a tourist visa to a work visa).
Failing to follow the proper procedures for visa extensions or renewals while in Vietnam.

However, this situation sometimes occurs even if you apply for a new visa while outside the country. For example, if you recently exited Vietnam through a border gate, the exit data may not have been updated in the immigration system due to processing delays. This incomplete data can lead to your visa being rejected because the system doesn’t reflect your previous exit.

Solution:

If you are inside Vietnam: You must exit Vietnam and apply for a new visa. In case you need to return to the country quickly, consider using our visa run service for expedited processing. It involves crossing an international border, obtaining a new urgent Vietnam visa and returning to the country on the same day.
If you are outside Vietnam: You must seek assistance from a trusted travel agent such as Le Travel. With our service, you just need to provide us with your nearest exit stamp from Vietnam Immigration, we will update the application and get your visa processed successfully in a short time.

5. Criminal Record

A criminal record can significantly impact your ability to obtain a Vietnam visa. The Vietnamese government prioritizes national security and maintains strict immigration policies to protect public safety. Applicants with a history of serious offenses are more likely to have their visa applications denied, such as

Violent crimes;
Drug trafficking;
Roberry;
Fraud;…

Even minor infractions or misdemeanors may lead to additional scrutiny, delays, or outright refusal, depending on the nature of the offense and how it is perceived under Vietnamese law.

Solution: To minimize the risk of visa refusal due to a criminal record, ensure full compliance with the laws of both Vietnam and your home country. This not only boosts your chances of getting your Vietnam visa approved but also simplifies obtaining visas for other countries.

What to Do if Your Vietnam Visa Application Was Refused?

If your visa application is denied, you may have the option to update the current application or re-apply for a new one. Here’s what you can do:

Identify the Reason for Denial: Review the rejection notice carefully to understand why your application was denied.
Update the Information: Address the issue mentioned in the denial notice by adding information or correcting the wrong information.
Reapply with Care: In case you can not update the current application, just submit a new one with all the necessary corrections and additional information. Ensure that all details are accurate and complete.
Seek Help from a Trusted Agency: In case you need to solve the problem quickly, ask for assistance from a visa agency to avoid delays. Le Travel would like to provide expedited visa service to help the applicant deal with the problem of visa application denial with a reasonable fee.

Conclusion

While a Vietnam visa denial can be frustrating, most issues can be resolved with careful planning and attention to detail. By understanding the common reasons for rejection and following the solutions outlined above, you can significantly improve your chances of obtaining a visa. If you’re unsure about any aspect of the application process, don’t hesitate to contact us. With our professional service, you’ll be well on your way to exploring the stunning landscapes and vibrant culture of Vietnam.